Membership Applications

Name Application Site Visit Check Sheet Fee
Candidate for Accreditation (Federal Institutions) $1,500
The Accreditation Process Flowchart (2018)
Candidate for Accreditation (Public, Non-Public, and Job Corps) $1,500

Substantive Change Applications

Name Application Letter of Notification Required Commission Review/Approval Required Site Visit Required Fee

Governance Control

Change of Governance
Change of Ownership or Control (Reinstatement of Accreditation)
$3,000
Change of Stock, Not Control
Change of 50% or more in the voting membership of a non-profit institution’s board
$3,000
Withdrawal from Candidacy

Institutional

Change of a Branch to a Main Campus
$3,000
Main Campus/Branch Campus Relationship Change
$3,000 Per Change
Significant Reduction in Funding Level
Merger of two or more institutions (See Handbook for definition)
$3,000
Change of Name $500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)
$1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.)
Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply)
Withdrawal from Accreditation

Additional Non-Main Campus Sites

New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500
Instructional Service Center
$1,500
Extended Classroom
$1,500
Permanent Closing of Non-Main Campus Site $500 Per Location

Programmatic

2Associate Degree program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,000 for Initial Degree / $500 for Subsequent Degree
2Associate Degree program – NON-PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,000 for Initial Degree / $500 for Subsequent Degree
2Addition of New Program – NON-PUBLIC
$500
12Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more
$250
Change in Existing Program – Increase in Length of LESS than 25% (Non-Public)
$250
12Change in Existing Program – Decrease in Length of 25% or more
$250
2Program Modification (Application for Course Prep Hour Approval) $250
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.) $250
Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition.)
$1,000
Change of Scope – New Occupational Area
$500
Clock Hour/Credit Hour Conversion
$250 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)
$1,500
Teach Out of a Program (Programs offered by member institutions with students currently enrolled)
Teach Out Plans/Agreements (Teach outs involving two or more institutions)
Mini-Form for Public and JCC (Aug 2018)

Forms

Name Form

Self-Study Forms for 2019

Preparation for Hosting an Accreditation Visiting Team (Check List)
Postsecondary Educational Programs Chart and Instructions
Secondary Educational Programs Chart and Instructions
Clock Hour/Credit Hour Conversion Chart and Instructions
Employer Verification Form
Staff Rosters (Instructional and Administrative)
Form of Ownership
Self-Study Form (FEDERAL) – Check List for Federal Team Visit
Self-Study Form (FEDERAL) – Postsecondary Educational Programs Chart
Self-Study Form (FEDERAL) – Self-Study Task Sheet
Advisory Committee Survey Form

Visiting Team Forms 2019

2018 Check Sheets for Accreditation Visiting Teams – GENERIC Corrected 9-19-2018 (Public and Non-Public)
2018 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION
Worksheet for 2019 Visiting Teams: Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams: Refund Policy
Worksheet for 2019 Visiting Teams: Course Prep Review
Worksheet for 2019 Visiting Teams: Publication Requirements
Worksheet for 2019 Visiting Teams: Non-Main Campus Sites
Worksheet for 2019 Visiting Teams: Verification of Student Achievement Data
Worksheet for 2019 Visiting Teams (FEDERAL): Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams (FEDERAL): Publication Requirements
2018 Check Sheets for Visiting Teams – RAS/NETI Version

Visiting Team Forms for 2018

2017 Check Sheets for Accreditation Visiting Teams – APPRENTICESHIP VERSION
2017 Check Sheets for Job Corps Centers
2017 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION
2017 Check Sheets for Accreditation Visiting Teams – GENERIC VERSION

Self-Study Forms for 2017

Visiting Team Forms for 2017

Worksheet For Visiting Teams: Non-Main Campus Sites
Worksheet For Visiting Teams: Refund Policy
Worksheet For Visiting Teams: Course Prep
Unannounced Focused Review – Site Visit Check Sheet (2017)

Institutional Annual Report Forms

Form-Improvement Plan for Triggered Programs
Instructions-Improvement Plan for Triggered Programs
FTE Increase Notification Form
Institutional Growth Monitoring Form (Enrollment)
FTE Calculation Worksheet
CPL HEIGTHENED MONITORING Data Reporting Form (Excel Spreadsheet and Word Document)
2018 CPL Calculation Worksheet (Excel Spreadsheet)
2017 CPL Chart and Instructions for Job Corps Centers (Word)
Record of Allowable Subtractions (for CPL Calculations)
2018 SAMPLE CPL Chart and Instructions

Institutional Financial Data Forms

COE Financial Questionnaire – 2018

Other Forms

COE Expense Voucher – January 2018 Form for submitting COE-related expenses for team visits. Open file, complete, save in PDF format. Attach scanned original receipts and submit via email to owenc@council.org.
COE BioData Form 2013 Form for providing contact information and qualifications to serve as a COE visiting team member or leader.
Assistant Executive Director – Evaluation Division
2018 Action Items for the Council Business Session
Formal Notice of FTE Increase (2018)