NEW COVID-19 Alerts: Latest Updates (#7 and #8) Posted on 11/9/20; NEW: 2020 COE Annual Report Status--Due Date is Now February 19, 2021;
News and Events

Membership Applications

Name Application Site Visit Check Sheet Fee
Candidate for Accreditation (Federal Institutions) $3,000
The Accreditation Process Flowchart (2018)
Candidate for Accreditation (Registered Apprenticeship) $3,000
Candidate for Accreditation (Public, Non-Public, and Job Corps) $3,000

Substantive Change Applications

Name Application Letter of Notification Required Commission Review/Approval Required Site Visit Required Fee

Governance Control

Change of Governance
Change of Ownership or Control (Reinstatement of Accreditation)
$3,000
Change of Stock, Not Control
Change of 50% or more in the voting membership of a non-profit institution’s board
$3,000
Withdrawal from Candidacy

Institutional

Change of a Branch to a Main Campus
$3,000
Main Campus/Branch Campus Relationship Change
$3,000 Per Change
Significant Reduction in Funding Level
Merger of two or more institutions (See Handbook for definition)
$3,000
Change of Name $500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)
$1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.)
Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply)
Withdrawal from Accreditation

Additional Non-Main Campus Sites

New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500
New Instructional Service Center
$1,500
New Extended Classroom
$1,500
Permanent Closing of Non-Main Campus Site $500 Per Location

Programmatic

Temporary Distance Education (This application is only for institutions that have not already applied for and received approval for Temporary Distance Education. Current programs that were not listed on the previously approved application by an institution may be added by completion and submission of this application.)
New Associate Degree Program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,500 for Initial Degree / $750 for Subsequent Degree
New Associate Degree Program – NON-PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,500 for Initial Degree / $750 for Subsequent Degree
Addition of New Program – NON-PUBLIC
$500
Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more (NON-PUBLIC)
$500
Change in Existing Program – Increase or Decrease in Length of LESS than 25% (NON-PUBLIC)
$250
Program Modification (Application for Course Prep Hour Approval) $250
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.) $250 per Location
Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition)
$1,000
Change of Programmatic Scope_(New Occupational Area) – NON-PUBLIC
$1,000
Clock Hour/Credit Hour Conversion
$250 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)
$1,500
Teach Out of a Program (Programs offered by member institutions with students currently enrolled)
Teach Out Plans/Agreements (Teach outs involving two or more institutions) – (Commission Approval Required)
Institutional Distance Education Delivery – PUBLIC (See Handbook for definition)
$1,000
Mini-Form for Public and JCC (June 2019)

Forms

Name Form

Self-Study Forms for 2019

Preparation for Hosting an Accreditation Visiting Team (Check List)
Postsecondary Educational Programs Chart and Instructions
Secondary Educational Programs Chart and Instructions
Clock Hour/Credit Hour Conversion Chart and Instructions
Employer Verification Form
Staff Rosters (Instructional and Administrative)
Form of Ownership
Self-Study Form (FEDERAL) – Check List for Federal Team Visit
Self-Study Form (FEDERAL) – Postsecondary Educational Programs Chart
Self-Study Form (FEDERAL) – Self-Study Task Sheet
Advisory Committee Survey Form

Visiting Team Forms 2021

2020 Check Sheets for Accreditation Visiting Teams – GENERIC 7-27-2020 (Public and Non-Public)
2020 Check Sheets for Accreditation Visiting Teams_RAS/NETI VERSION_7-31-2020
2020 Check Sheets for Accreditation Visiting Teams_FEDERAL VERSION_8-5-2020

Visiting Team Forms 2020

2019 Check Sheets for Accreditation Visiting Teams – GENERIC 5-14-2019 (Public and Non-Public)
2019 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION 5-28-2019
2019 Check Sheets for Unannounced Focused Reviews (Site Visit Report) 5-14-2019
2019 Check Sheets for Accreditation Visiting Teams – RAS/NETI VERSION 7-8-2019

Visiting Team Forms 2019

2018 Check Sheets for Visiting Teams – Job Corps Centers
2018 Check Sheets for Accreditation Visiting Teams – GENERIC Corrected 5-1-2019 (Public and Non-Public)
2018 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION
Worksheet for 2019 Visiting Teams: Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams: Refund Policy
Worksheet for 2019 Visiting Teams: Course Prep Review
Worksheet for 2019 Visiting Teams: Publication Requirements
Worksheet for 2019 Visiting Teams: Non-Main Campus Sites
Worksheet for 2019 Visiting Teams: Verification of Student Achievement Data
Worksheet for 2019 Visiting Teams (FEDERAL): Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams (FEDERAL): Publication Requirements
2018 Check Sheets for Accreditation Visiting Teams – RAS/NETI Version
Preparation for Hosting a Visiting Team – Checklist

Institutional Annual Report Forms

FTE – Apprenticeship Calculation Worksheet (apprenticeship institutions only)
FTE – Formal Notice of FTE Increase Form (increase of 25% or more)
FTE – Institutional Growth Monitoring Form (Enrollment) for HEIGHTENED MONITORING
CPL – 2019 SAMPLE Chart and Instructions
CPL – Record of Allowable Subtractions (for CPL calculations)
CPL – Calculation Worksheet-CPL WARNING Data Reporting Form (Excel spreadsheet)
CPL – Instructions-Institutional Plan of Improvement for Triggered Programs
CPL – Form-Institutional Plan of Improvement for Triggered Programs
CPL – Chart and Instructions for Job Corps Centers
FTE – Calculation Worksheet

Institutional Financial Data Forms

COE Financial Questionnaire (revised October 11, 2019)

Other Forms

COE Expense Voucher – January 2020 Form for submitting COE-related expenses for team visits (INSTRUCTIONS: Open file, complete appropriate fields, save in PDF format. Attach scanned original receipts and submit via email to [email protected])
Assistant Executive Director – Evaluation Division