Resources
Applications & Forms

MEMBERSHIP APPLICATIONS

NAME
APPLICATION
SITE VISIT CHECK SHEET
FEE
Candidate for Accreditation (Federal Institutions)
$3,000
Candidate for Accreditation (Registered Apprenticeship)
$3,000
Candidate for Accreditation (Public, Non-Public, and Job Corps)
$3,000

SUBSTANTIVE CHANGE APPLICATIONS

NAME
APPLICATION
LETTER OF NOTIFICATION REQUIRED
COMMISSION REVIEW REQUIRED
SITE VISIT REQUIRED
FEE

GOVERNANCE CONTROL

Change of 50% or more in the voting membership of a non-profit institution’s board
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$3,000
Change of Governance
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Change of Ownership or Control (Reinstatement of Accreditation)
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$3,000
Change of Stock, Not Control
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$3,000
Withdrawal from Candidacy

INSTITUTIONAL

Merger of two or more institutions (See Handbook for definition)
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$3,000
Change of Name
$500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)
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$1,000
Withdrawal from Accreditation
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Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply)
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Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.)
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Significant Reduction in Funding Level
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Main Campus/Branch Campus Relationship Change
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$3,000 Per Change
Change of a Branch to a Main Campus
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$3,000

ADDITIONAL NON-MAIN CAMPUS SITES

New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
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$1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
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$1,500
New Instructional Service Center
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$1,500
New Extension Campus – Federal Institution
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$1,500
New Branch Campus – Federal Institution
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$1,500 (Plus Branch Dues)
New Extended Classroom
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$1,500
Permanent Closing of Non-Main Campus Site
$500 Per Location

PROGRAMMATIC

Mini-Form for Public and JCC (April 2022) – Used by PUBLIC schools to add new non-degree programs, change mode of delivery, replicate a program, relocate a program.
Institutional Distance Education Delivery – PUBLIC (See Handbook for definition)
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$1,000
Teach Out of a Program (Programs offered by member institutions with students currently enrolled)
New Associate Degree Program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
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$1,500 for Initial Degree / $750 for Subsequent Degree
New Associate Degree Program – NON-PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
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$1,500 for Initial Degree / $750 for Subsequent Degree
Addition of New Program – NON-PUBLIC
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$500
Teach Out Plans/Agreements (Teach outs involving two or more institutions) – (Commission Approval Required)
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Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition)
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$1,000
Change of Programmatic Scope_(New Occupational Area) – NON-PUBLIC
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$1,000
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.)
$500 per Location
Clock Hour/Credit Hour Conversion
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$500 Per Program
Change in Existing Program – Increase or Decrease in Length of LESS than 25% (NON-PUBLIC)
$500
Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more (NON-PUBLIC)
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$500
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)
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$1,500

FORMS

NAME
FORM

SELF-STUDY FORMS FOR INSTITUTIONS

Guidelines for Accreditation Visiting Teams – 2023
Employer Program Verification Form
Self-Study Form (FEDERAL) – Self-Study Task Sheet
Self-Study Form (FEDERAL) – Postsecondary Educational Programs Chart
Self-Study Form (FEDERAL) – Check List for Federal Team Visit
Form of Ownership
Staff Rosters (Instructional and Administrative)
Clock Hour/Credit Hour Conversion Chart and Instructions
Secondary Educational Programs Chart and Instructions
Postsecondary Educational Programs Chart and Instructions

VISITING TEAM FORMS 2025

2024 Written Plans, Policies, Processes, and Procedures (Generic Check Sheets)
2024 Written Plans, Policies, Processes, and Procedures (Federal Check Sheets)
2024 Written Plans, Policies, Processes, and Procedures (RAS/NETI Check Sheets)
2024-Check-Sheets-for-Visiting-Teams-RAS
2024 Check Sheets for Accreditation Visiting Teams_Public/Non-Public

VISITING TEAM FORMS 2024

Preliminary Visit Check Sheet 2023
2023 Written Plans, Policies, Processes and Procedures
2023 Check Sheets for Accreditation Visiting Teams_RAS/NETI VERSION_8-7-2023
2023 Check Sheets for Accreditation Visiting Teams_FEDERAL VERSION_1-2024
2023 Check Sheets for Accreditation Visiting Teams – GENERIC 1-24 (Public and Non-Public)

VISITING TEAM FORMS 2023

2022 Check Sheets for Accreditation Visiting Teams – GENERIC 6-21-2022 (Public and Non-Public)
2022 Check Sheets for Accreditation Visiting Teams_FEDERAL VERSION_7-26-2022
2022 Check Sheets for Accreditation Visiting Teams_RAS/NETI VERSION_7-19-2022
2023-Worksheet-for-Non-Main-Campus-Sites-Public-Non-Public-Job-Corps-Apprentice

VISITING TEAM FORMS 2022

2021 Check Sheets for Accreditation Visiting Teams_RAS/NETI VERSION_6-15-2021_v2
2021 Check Sheets for Accreditation Visiting Teams_FEDERAL VERSION_5-10-2021_v2
2021 Check Sheets for Accreditation Visiting Teams – GENERIC 4-9-2021_v2 (Public and Non-Public)

INSTITUTIONAL ANNUAL REPORT FORMS

2023 Annual Report Help Manual
FTE – Formal Notice of FTE Increase Form (increase of 25% or more)
CPL – Form-Institutional Plan of Improvement for Triggered Programs
CPL – Instructions-Institutional Plan of Improvement for Triggered Programs
FTE – Calculation Worksheet
FTE – Apprenticeship Calculation Worksheet (apprenticeship institutions only)
CPL – 2022 SAMPLE Chart and Instructions
Annual Report – 2022 HELP MANUAL
CPL Institutional Response Report Worksheet
CPL – Calculation Worksheet-Data Reporting Form (Excel spreadsheet)
CPL – Record of Allowable Subtractions (for CPL calculations)
FTE – Institutional Growth Monitoring Form (Enrollment) for HEIGHTENED MONITORING

INSTITUTIONAL FINANCIAL DATA FORMS

COE Financial Questionnaire (revised May 2, 2023)

OTHER FORMS

COE Expense Voucher – to February 1, 2024 Form for submitting COE-related expenses for team visits (INSTRUCTIONS: Open file, complete appropriate fields, save in PDF format. Attach scanned original receipts and submit via email to [email protected])