Membership Applications

Name Application Site Visit Check Sheet Fee
Candidate for Accreditation (Federal Institutions) $1,500
The Accreditation Process Flowchart (2018)
Candidate for Accreditation (Registered Apprenticeship) $1,500
Candidate for Accreditation (Public, Non-Public, and Job Corps) $1,500

Substantive Change Applications

Name Application Letter of Notification Required Commission Review/Approval Required Site Visit Required Fee

Governance Control

Change of Governance
Change of Ownership or Control (Reinstatement of Accreditation)
$3,000
Change of Stock, Not Control
Change of 50% or more in the voting membership of a non-profit institution’s board
$3,000
Withdrawal from Candidacy

Institutional

Change of a Branch to a Main Campus
$3,000
Main Campus/Branch Campus Relationship Change
$3,000 Per Change
Significant Reduction in Funding Level
Merger of two or more institutions (See Handbook for definition)
$3,000
Change of Name $500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)
$1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.)
Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply)
Withdrawal from Accreditation

Additional Non-Main Campus Sites

New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500
New Instructional Service Center
$1,500
New Extended Classroom
$1,500
Permanent Closing of Non-Main Campus Site $500 Per Location

Programmatic

Associate Degree program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,000 for Initial Degree / $500 for Subsequent Degree
Associate Degree program – NON-PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,000 for Initial Degree / $500 for Subsequent Degree
Addition of New Program – NON-PUBLIC
$500
Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more (NON-PUBLIC)
$250
Change in Existing Program – Increase or Decrease in Length of LESS than 25% (Non-Public)
$250
Program Modification (Application for Course Prep Hour Approval) $250
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.) $250
Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition)
$1,000
Change of Programmatic Scope – New Occupational Area
$500
Clock Hour/Credit Hour Conversion
$250 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)
$1,500
Teach Out of a Program (Programs offered by member institutions with students currently enrolled)
Teach Out Plans/Agreements (Teach outs involving two or more institutions) – (Commission Approval Required)
Institutional Distance Education Delivery – PUBLIC (See Handbook for definition)
$1,000
Mini-Form for Public and JCC (June 2019)

Forms

Name Form

Self-Study Forms for 2019

Preparation for Hosting an Accreditation Visiting Team (Check List)
Postsecondary Educational Programs Chart and Instructions
Secondary Educational Programs Chart and Instructions
Clock Hour/Credit Hour Conversion Chart and Instructions
Employer Verification Form
Staff Rosters (Instructional and Administrative)
Form of Ownership
Self-Study Form (FEDERAL) – Check List for Federal Team Visit
Self-Study Form (FEDERAL) – Postsecondary Educational Programs Chart
Self-Study Form (FEDERAL) – Self-Study Task Sheet
Advisory Committee Survey Form

Visiting Team Forms 2020

2019 Check Sheets for Accreditation Visiting Teams – GENERIC 5-14-2019 (Public and Non-Public)
2019 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION 5-28-2019
2019 Check Sheets for Accreditation Visiting Teams – RAS/NETI VERSION 7-8-2019

Visiting Team Forms 2019

2018 Check Sheets for Visiting Teams – Job Corps Centers
2018 Check Sheets for Accreditation Visiting Teams – GENERIC Corrected 5-1-2019 (Public and Non-Public)
2018 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION
Worksheet for 2019 Visiting Teams: Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams: Refund Policy
Worksheet for 2019 Visiting Teams: Course Prep Review
Worksheet for 2019 Visiting Teams: Publication Requirements
Worksheet for 2019 Visiting Teams: Non-Main Campus Sites
Worksheet for 2019 Visiting Teams: Verification of Student Achievement Data
Worksheet for 2019 Visiting Teams (FEDERAL): Compliance with Eligibility Requirements
Worksheet for 2019 Visiting Teams (FEDERAL): Publication Requirements
2018 Check Sheets for Accreditation Visiting Teams – RAS/NETI Version
Preparation for Hosting a Visiting Team – Checklist

Visiting Team Forms for 2018

2017 Check Sheets for Accreditation Visiting Teams – APPRENTICESHIP VERSION
Unannounced Focused Review – Site Visit Check Sheet
2017 Check Sheets for Job Corps Centers
2017 Check Sheets for Accreditation Visiting Teams – FEDERAL VERSION
2017 Check Sheets for Accreditation Visiting Teams – GENERIC VERSION

Institutional Annual Report Forms

FTE – Apprenticeship Calculation Worksheet (apprenticeship institutions only)
FTE – Formal Notice of FTE Increase Form (increase of 25% or more)
FTE – Institutional Growth Monitoring Form (Enrollment) for HEIGHTENED MONITORING
CPL – 2019 SAMPLE Chart and Instructions
CPL – Record of Allowable Subtractions (for CPL calculations)
CPL – Calculation Worksheet-CPL WARNING Data Reporting Form (Excel spreadsheet)
CPL – Instructions-Institutional Plan of Improvement for Triggered Programs
CPL – Form-Institutional Plan of Improvement for Triggered Programs
CPL – Chart and Instructions for Job Corps Centers
FTE – Calculation Worksheet

Institutional Financial Data Forms

COE Financial Questionnaire (revised October 11, 2019)

Other Forms

COE Expense Voucher – January 2019 Form for submitting COE-related expenses for team visits (INSTRUCTIONS: Open file, complete appropriate fields, save in PDF format. Attach scanned original receipts and submit via email to [email protected])
Assistant Executive Director – Evaluation Division
2018 Action Items for the Council Business Session