Candidate for Accreditation (Federal Institutions)
$3,000
Candidate for Accreditation (Registered Apprenticeship)
$3,000
Candidate for Accreditation (Public, Non-Public, and Job Corps)
$3,000
Substantive Change Applications
Name
Application
Letter of Notification Required
Commission Review/Approval Required
Site Visit Required
Fee
Governance Control
Change of Governance
Change of Ownership or Control (Reinstatement of Accreditation)
$3,000
Change of Stock, Not Control
Change of 50% or more in the voting membership of a non-profit institution’s board
$3,000
Withdrawal from Candidacy
Institutional
Change of a Branch to a Main Campus
$3,000
Main Campus/Branch Campus Relationship Change
$3,000 Per Change
Significant Reduction in Funding Level
Merger of two or more institutions (See Handbook for definition)
$3,000
Change of Name
$500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)
$1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.)
Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply)
Withdrawal from Accreditation
Additional Non-Main Campus Sites
New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)
$1,500
New Instructional Service Center
$1,500
New Extended Classroom
$1,500
Permanent Closing of Non-Main Campus Site
$500 Per Location
New Extension Campus – Federal Institution
$1,500
New Branch Campus – Federal Institution
$1,500 (Plus Branch Dues)
Programmatic
New Associate Degree Program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,500 for Initial Degree / $750 for Subsequent Degree
New Associate Degree Program – NON-PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.)
$1,500 for Initial Degree / $750 for Subsequent Degree
Addition of New Program – NON-PUBLIC
$500
Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more (NON-PUBLIC)
$500
Change in Existing Program – Increase or Decrease in Length of LESS than 25% (NON-PUBLIC)
$500
Change in Existing Program – Mode of Delivery
$500
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.)
$500 per Location
Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition)
$1,000
Change of Programmatic Scope_(New Occupational Area) – NON-PUBLIC
$1,000
Clock Hour/Credit Hour Conversion
$500 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)
$1,500
Teach Out of a Program (Programs offered by member institutions with students currently enrolled)
Teach Out Plans/Agreements (Teach outs involving two or more institutions) – (Commission Approval Required)
Institutional Distance Education Delivery – PUBLIC (See Handbook for definition)
$1,000
Mini-Form for Public and JCC (April 2021)
Forms
Name
Form
Self-Study Forms for Institutions
Postsecondary Educational Programs Chart and Instructions
Secondary Educational Programs Chart and Instructions
Clock Hour/Credit Hour Conversion Chart and Instructions
Employer Program Verification Form
Staff Rosters (Instructional and Administrative)
Form of Ownership
Self-Study Form (FEDERAL) – Check List for Federal Team Visit
Self-Study Form (FEDERAL) – Postsecondary Educational Programs Chart
Self-Study Form (FEDERAL) – Self-Study Task Sheet
Advisory Committee Survey Form
Visiting Team Forms 2022
2021 Check Sheets for Accreditation Visiting Teams – GENERIC 4-9-2021 (Public and Non-Public)
2021 Check Sheets for Accreditation Visiting Teams_FEDERAL VERSION_5-10-2021
2021 Check Sheets for Accreditation Visiting Teams_RAS/NETI VERSION_6-15-2021
FTE – Formal Notice of FTE Increase Form (increase of 25% or more)
FTE – Institutional Growth Monitoring Form (Enrollment) for HEIGHTENED MONITORING
CPL – 2020 SAMPLE Chart and Instructions
CPL – Record of Allowable Subtractions (for CPL calculations)
CPL – Calculation Worksheet-Data Reporting Form (Excel spreadsheet)
CPL – Instructions-Institutional Plan of Improvement for Triggered Programs
Annual Report – 2020 Software Training Video
CPL – Form-Institutional Plan of Improvement for Triggered Programs
Annual Report – 2020 HELP MANUAL
CPL – Chart and Instructions for Job Corps Centers
FTE – Calculation Worksheet
Institutional Financial Data Forms
COE Financial Questionnaire (revised January 12, 2021)
Other Forms
COE Expense Voucher – January 2021 Form for submitting COE-related expenses for team visits (INSTRUCTIONS: Open file, complete appropriate fields, save in PDF format. Attach scanned original receipts and submit via email to [email protected])
